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Job Description
Position Purpose |
The Receptionist is the first point of contact for visitors and callers at the Move One headquarters and provides full support on all administrative duties as required. |
Responsibilities/Duties/Functions Tasks |
Meet and greet visitors, provide security badge, HSE information and specific documents (ie application forms). |
Ensure visitors are looked after at all times, directs them to specific destinations and notifies appropriate person of visitor's arrival. |
Handle the Move One switchboard, provide information, direct callers appropriately and take and deliver messages. |
Purchase and coordinate refreshments and/or snacks for guests, including for meetings, internal conferences and events. |
Maintain a tidy and clean appearance of the reception area, kitchen and all common areas and conference rooms. |
Responsible for tracking company owned equipment by maintaining Master Proof of Acceptance (POA) list and individual POA's for each employee (for example – mobiles, laptops, building access cards, Health Insurance cards and parking cards). |
Maintain Master Telephone list with list of allocated mobile phone, telephone plan, telephone limit etc and sharing information regularly with Finance department. |
Responsible for incoming and outgoing facsimiles, mails, couriers, and the distribution of received mail to the concerned personnel. |
Monitor office supplies', inventory, ordering and distribution. |
Monitor kitchen / pantry supplies', ordering and replenishment. |
Coordinate with the Move One telecommunication service provider (ordering handsets and sim cards, activating and deactivating services) |
Update and maintain the company telephone list and office seating plan. |
Assist Sr. Recruiter in preparing new hires and on-boarding documents. |
Assist HSSE team with performing the daily and weekly Safety Check. |
Manage conference room booking and reservations. |
Interact professionally with other employees, customers and suppliers |
Provide general administrative and clerical jobs for other departments. |
Skills
Minimum 1-3 years administrative or receptionist experience |
Strong English skills (written and verbal). |
PC applications: Word, Excel, Open office, Windows. |
Must hold a Bachelors degree. |
Demonstrated ability to work in a proactively diverse and inclusive organization. |
Excellent time management and multi-tasking skills. |
Works well under pressure. |
Excellent attention to detail. |
Job Details
Job Location
Dubai, UAE
Job Role
Administration
Joining Date
2019-01-06
Employment Status
Full time
Employment Type
Employee
Manages Others
No
Number of Vacancies
1
Preferred Candidate
Career Level
Entry Level
Years of Experience
Min: 1 Max: 3
Residence Location
United Arab Emirates
Gender
Male
Degree
Bachelor's degree