Accounts Payable Coordinator

Job Purpose

The Accounts Payable Coordinator will support the management of accounts payable and payment processing across multiple European entities.

This role is a key part of Move One's finance transformation as we bring accounts payable and payment processing activities in-house from external accounting providers. Working closely with Operations, Finance, Procurement, HR, and external accounting partners, the successful candidate will coordinate supplier payments, manage invoice approval workflows, prepare payment runs, and ensure payments are processed accurately and on time across multiple countries.

The role requires excellent organizational skills, attention to detail, and the ability to coordinate with stakeholders across different countries, business units, and finance systems.

Key Responsibilities

Accounts Payable

• Coordinate accounts payable activities across multiple European legal entities.
• Monitor supplier invoices and ensure they are routed through the correct approval workflow.
• Verify invoices, supporting documentation, and approvals before payment.
• Follow up with operational teams regarding outstanding approvals or missing information.
• Monitor payment due dates and maintain accurate payment schedules.

Payment Processing

• Prepare weekly payments for multiple countries.
• Initiate supplier payments through approved banking platforms.
• Coordinate payment approvals with authorized signatories.
• Resolve payment queries from vendors and internal stakeholders.
• Ensure payments are processed accurately and within agreed deadlines.

Operational Expense Coordination

• Liaise with operational teams regarding shipment-related costs, vendor invoices, customs charges, office overheads, employee expenses, and other operational payments.
• Ensure all payments comply with company approval requirements and internal controls.

Systems & Workflow Administration

• Maintain invoice approval workflows within D365 and other finance systems.
• Support the implementation and administration of electronic invoice processing and document management systems.
• Assist with process automation and continuous improvement initiatives.

Controls & Compliance

• Ensure payments comply with company policies and approval authorities.
• Maintain accurate supporting documentation for audit purposes.
• Assist with month-end accounts payable reconciliations.
• Support external accountants with payment and transaction information as required.

Continuous Improvement

• Support the transition of accounts payable activities from external providers to the internal finance team.
• Identify opportunities to improve payment processes, controls, and efficiency.

·       2+ years' experience in Accounts Payable or Finance Administration.

·       Experience processing supplier payments.

·       Experience using Microsoft Dynamics 365 (D365).

·       Strong understanding of accounts payable processes and financial controls.

·       Excellent Excel and Microsoft Office skills.

·        Excellent written and spoken English.

·       Strong attention to detail and organizational skills.

·       Ability to work independently in a fully remote environment.

·   Must have a dedicated home office/workspace with reliable high-speed internet.

·       Must provide and maintain a suitable computer or laptop capable of supporting Microsoft D365, Microsoft Office, Teams, and other business applications.