Procurement & Sourcing Specialist

Position Summary
We are seeking a detail-oriented Procurement & Sourcing Specialist to support international sourcing, supplier engagement, bid preparation, and procurement administration. The role is suited to a motivated professional who enjoys research, problem-solving, and developing expertise in global procurement and logistics.

Key Responsibilities

·       Source products and suppliers internationally and identify qualified vendors.

·       Develop a working knowledge of Incoterms, international trade, customs processes, import/export documentation, and basic licensing requirements.

·       Prepare RFQs from client documents by converting requirements into clear, structured spreadsheets.

·       Review supplier quotations, research equipment and specifications, and prepare technical and commercial clarification questions.

·       Evaluate quotations and prepare bid comparison summaries (bid abstracts) with recommendations.

·       Normalize pricing across different units of measure, currencies, packaging, and commercial team

·       Identify inconsistencies, omissions, and logical errors that may indicate supplier misunderstanding or non-compliance.

·       Maintain procurement data and workflows in Airtable and related business systems.

·       Maintain organized electronic records, including filing quotations, correspondence, PDFs, and supporting documentation in the correct locations.

·       Strong analytical skills and attention to detail.

·       Excellent written and verbal English communication.

·       Advanced Microsoft Excel skills; familiarity with Airtable is an advantage or willingness to learn quickly.

·       Able to work independently while collaborating effectively with an international team.

·       Comfortable researching unfamiliar products and making informed recommendations.

·       Highly organized with disciplined document management habits.

·       Self-starter with sound judgment, integrity, professionalism, and a continuous learning mindset.