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Job Description
Position Purpose
We are seeking a detail-oriented and proactive Billing Specialist to join our relocation team. As a Billing Specialist, your primary responsibility will be to ensure the timely and accurate billing of files, while adhering to established processes and guidelines. Your focus will be on avoiding any delays or penalties in the billing process and maintaining a high level of customer satisfaction.
Responsibilities / Duties / Functions Tasks
Assist in processing invoices promptly, ensuring files are billed on time.
Select the correct billing entity for each file, considering the specific requirements and agreements.
Verify that the fees billed align with the latest agreed-upon rates, making necessary adjustments as
needed.
Ensure that referral fees are appropriately added as costs or credit notes, based on agreements with RMC (Relocation Management Company).
Adhere to service-level agreements and contracts with customers to meet billing deadlines and avoid any penalties.
Prepare a daily report summarizing the invoices completed the previous day and track the number of jobs pending invoicing for the month.
Provide an estimate of the revenue that will be generated through invoicing at the beginning of each month, based on pending jobs and agreed-upon rates.
Provide a monthly report, at the beginning of each month, for the files that have been invoiced and credit notes raised.
Identify cost-saving opportunities and areas for process improvement.
Skills
Proven experience as a Billing Specialist or similar role, with a strong focus on timely and accurate billing.
Excellent attention to detail and organizational skills.
Familiarity with billing processes, would be an advantage.
Proficient in using billing software and systems.
Ability to follow service-level agreements and customer contracts.Strong analytical and problem-solving skills.
Effective communication and interpersonal abilities.
Proactive attitude and ability to work independently.
Proficiency in PC applications such as Word, Excel, Open Office, and Windows.