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Job Description
Position Purpose
The Move One Relocation Coordinator is the primary point of accountability for Move One’s Relocation Management Company clients (RMCs) and local clients regarding destination and immigration services in their assigned location and for assigned account in accordance to client´s alignment The Relocation Coordinator is also responsible for supporting the Destination Consultants in their duties with guidance, updates, and service related information as well as responsible for cost review and management.
Responsibilities / Duties / Functions Tasks
Confirming receipt of service initiations with Clients/RMCs within one business day; Opening a new v3 job for all initiations within one business day, unless it has been done by Confirm billing details and service and fees with service initiation if not specified by SLA;
Ensuring that all online systems, forms, and procedures are completed as per the relevant RMCs SLA Achieve a minimum of 95% satisfaction rate from all assignees via customer evaluation reports Manage a cases load of between 60-‐90 active cases depending on experience
Making initial contact to any new Assignee to their destination within one business day of initiation; Inform assignee and queries will be responded to within 4 working hours
Assigning the newly initiated service to one of the local Destination Consultants and briefing the
Destination Consultant on important service details;
Explaining to the assignee Move One’s relationship to their employer and/or the RMC, confirming the service to be provided, sending needs questionnaires, asking about critical elements of the relocation, as a Providing clear and timely updates and service reports to Move One clients and RMCs;
Collection of required data (answers to initial questions) and its verification, and further identification of the applicable full immigration procedure within 24hrs of receipt of documents or e-mail.
Monitoring changes in the immigration legislation and reporting on new requirements / changes to all the interested parties (Immigration Team / Country Manager / Product Manager / Clients);
Following up with the Assignee at the midway point of the service to provide an opportunity for the Immediately informing the Move One client/RMC of any service related complaints, issues or challenges, as well as to ME Regional Operations Manager Manager of any service issues; Immediately notifying the ME Regional Operations Manager of any service issues or escalations Collecting feedback on the vendors and reporting to the ME Regional Operations Manager of any service issues arising from those feedback reports;
Ensuring that Destination templates, information in V3 and on Move One website is always up to
Confirming that all required documents are uploaded in accordance to document naming protocol Ensuring that all services are invoiced within the shortest possible time after the service is completed, and sending an accurate invoice to the client/RMC within 5 working days of service Supporting the Destination Consultant with guidance, advice, and training during the service; Monitoring the Destination Consultant’s reporting in v3;
Conducting bi-‐monthly staff meetings/calls covering scheduling, training updates, and operational reminders, with all local Destination staff, including phone meetings with any consultants in other Ensuring that Destination staff complete any updated training programs by the assigned deadline; Tracking upcoming expiration dates in v3 and notifying the appropriate contact (local HR, Lead
Monitor and control costs related to job performance
Monitor expense management of RMC´s clients when applicable (e.g. saving on rental) Updating general client specific information based on the client alignment
Skills
University degree preferable or equivalent.
Service industry work experience.
Strong PC skills.
English & Arabic language - advance level